ISES Eventworld 2008 “Green” Practices

Office
• Primarily use electronic communications internally (including edits
  in Word documents track changes)
• Staff shares transportation to & from airports whenever possible
• The following materials are all recycled:
    - White & Colored Paper (matte and glossy)
    - Magazines, Brochures, Newspaper, Blue Prints
    - Manila Folders
    - Envelopes
    - Post-it Notes
    - Junk Mail
    - Cardboard
    - Books

Marketing
• Online Sponsorship Prospectus (not printed and mailed)
• Web site is the primary vehicle for conference information (agenda)
• Substantially scaled down Advance Program printed on recycled paper
  and only one printing/mailing
• All marketing other than the small Advance Program is done
  electronically (email)
• Online registration offered and primarily used

Onsite
• Substantially scaled down program guide, printed on recycled paper
• Conference materials bags are made from recycled material
• Drop boxes available for return/reuse of conference badge holders
• Badge stock is recycled paper
• No bottled water provided onsite – pitchers and/or water coolers
  and glassware instead
• Durable, reusable signage used as much as possible
• No disposable (“to go”) cups provided for beverages in the hotel
• Session Handouts posted online and USB drive rather than printed
  and distributed
• Renaissance Vinoy Resort & Golf Club and Hilton Clearwater Beach
  venues are designated Florida Green Lodging Program properties (see
  http://www.dep.state.fl.us/greenlodging/default.htm for details)
• Board of Governors’ Dinner venue is walking distance from hotel
• Leadership Reception venue is walking distance from hotel
• China used rather than paper products whenever possible
• Biodegradable, disposable cups used for drinks on busses enroute
  to Welcome Reception
• Durable, reusable plastic cups used at Welcome Reception
• Biodegradable, disposable bamboo plates used at Welcome Reception
• Guests must sign-up for meal functions (cuts down on waste)
• Esprit Awards entries displayed electronically rather than on paper
  in binders or poster boards

Attendees (via email and Web site, encourage to do the following)
• Share rides and/or use public transportation to & from airports
• Participate in hotel’s linen reuse program
• Set thermostat 68-73 degrees
• Turn off a/c, lights, TV and radio when leaving hotel room
• Take a shower instead of a bath to reduce water usage
• Unplug phone charger / laptop / hairdryer, etc when not in use
• Don’t leave bathroom light on all night – bring your own nightlight
  if necessary
• Be sure to return your conference badge holder at the conclusion of
  the conference

Future Ideas to implement as possible
• Sponsor information online and/or USB drive rather than paper in
  registration bags and materials table